June Minutes

Ashwood Town Home Owners’Association

Monthly Board Meeting

June 11, 2012

The President Laura Cofer called the meeting to order at 6:15pm.  We met at

LightHouse Properties Office at 137 Laxton Road, Suite 200, Lynchburg, VA 24502.

Those in attendance were Laura Cofer, President, Elizabeth Spurrier, Secretary, Jennifer Inscoe, Member at large, Helen Ann Spessard, homeowner and Tim Penick, property manager. Those absent were Ty Schmidt, Vice President, and Amanda Martin, member at large.

Minutes from May 22, 2012, Ashwood Townhome Annual Meeting were read and approved.  Laura made a motion and Jennifer seconded it.

Treasurer’s Report: 

            Operating account                      $ 6,609.32

            Money Market                        51,940.04

            FNB CD                                    15,943.07

            FNB CD                                     39,326.26

                                                           ___________

            Total                                            $113,818.69

Management Report:

Tim shared with us about some new software that they will be getting in the near future.

Homeowner, Helen Ann Spessard, ask Tim if he would give an overview of the insurance quotes and reasons behind them.

Old Business:

It was brought to our attention that the railing and brick are falling off at 1049 Blue Ridge View Circle.  Laura asked Tim to send the 30-day letter about getting it fixed.

Laura asked Tim about the status of the liens and judgments that he has been working on.  He has been working with an attorney and may be handling these at no charge.

We discussed the walk through that Laura had with the “CLC” representative and how it went.  Helen Ann Spessard agreed to be the chair of the Landscape Review Committee. This will be good since she knows about what plants will be good in what location.

The walk through will be done the 3rd Wednesday of each month. If homeowners have any concerns please call and report them to Tim Penick and we will address them at the next walk through.

Ashwood Town Home Owners’ Association                                                         

Monthly Board Meeting

June 11, 2012

Page 2

Old Business continued:

We had a discussion about the upcoming Bedford County Board Meeting regarding the request to build 54 units on the adjoining property.  Talked about getting a petition signed by homeowners, Tim is going to draft one and send it out so we can start getting signatures.

New Business:

Tim will get the newsletter ready so that it can be passed out the week of the 4th.

The meeting was adjourned at 8:18p.

_____________________________________

Elizabeth Spurrier/ Secretary

_____________________________________

Laura Cofer/ President

May minutes

ASHWOOD TOWNHOMES OWNERS ASSOCIATION

ANNUAL MEETING

MAY 22, 2012

Location: Forest Public Library

The annual meeting was called to order by President Laura Cofer at 6:35 pm on May 22nd, 2012, at the Forest Public Library.

The previous minutes of February 20th and April 9th, 2012 meetings were given to the attendees and were approved.

Treasurer’s Report:

The treasurer’s report was submitted by Jennifer Edgell, and she also submitted her resignation as Treasurer.

Account balances as of May 22, 2012:             

            Operating Account:                        $12,537.99

            Money Market:                          51,911.38

            FNB CD:                                      15,943.07

            FNB CD:                                      39,326.26

New Business:

The new business consisted of several discussions:

            Front door paint fading.

            Dip or bubble in areas of roofing where the firewalls overlap between units.

            A decision was made to obtain a carpenters viewpoint and to see what needs to                         be done to alleviate this problem.

            Jason Ore from Melvin Morgan Roofing made a presentation and gave                         suggestions to help the community resolve the issue.

            Tim Penick, property manager gave a presentation regarding that we have                         Liability Ins. only and not comprehensive which is very expensive.  It was                         recommended that each homeowner make sure that they have full                         coverage.  Tim is getting bids from several agencies so the board can                         make sure that our homes are covered according to our bylaws.

            The subject of election of Board of Director members was raised, however                         without a quorum of 35 units represented, there cannot be an election of                         officers.

ASHWOOD TOWNHOMES OWNERS ASSOCIATION

ANNUAL MEETING

MAY 22, 2012

Page 2

Old Business:

We discussed adding onto the existing playground equipment and Ryan Carboneau was designated to be the committee chair. He will get a committee together, make plans and then report back to the board for approval.

A discussion was held regarding the work of our new landscaping company “CLC”, and the walk through that will be done on the third Wednesday of each month. Homeowners were             encouraged to bring their concerns to the attention of Tim Penick so that we can address them with ” CLC” at the next walk through.

Several homeowners indicated a desire to be members of the Board and will attend the next scheduled meeting to be held on 6/11/12 at 6:00pm.

Goodyear Service Center, Sherwin Williams Paint, Betty Tolley and Libby Scot donated door prizes. Thank you Jennifer Inscoe for bringing this together.

They’re being no further business; the meeting was adjourned at approximately 8:00pm.

________________________________________

Secretary/Elizabeth Spurrier

________________________________________

President/ Laura Cofer